TradeFlo
AI automation for property and facilities management
Work orders and contractor quotes, drafted for approval.
For property managers, facilities teams and the contractors who serve them. The AI reads requests, quotes and certificates as they arrive, drafts the next step and leaves approval with your team.
Where the paperwork sits between buildings and the office
A tenant reports a fault by email. A contractor sends a quote as a PDF. A compliance certificate arrives in someone's inbox and never reaches the property file.
Your team copies each one into the next system, then chases the missing access arrangement, the missing price or the missing signature.
Across every building, those small delays become repairs that wait and records that drift.
Every request retyped by hand is time your team could spend getting the repair done.
Where AI helps in property and facilities
Three places we start. Each links to the page that sets out who approves the work.
Contractor quotes
The AI lines up each contractor's quote against the job request, so your manager sees what each one leaves out.
Systems integration
We join the help desk, the property records and the accounts software, so a job is entered once.
Custom builds
Where no system covers a step, such as filing certificates against each property, we build it and test it on your own records.
If another request keeps coming back to your desk, we map it in the free review.
See all workflow automationOne workflow, start to finish
A sample repair, from the tenant's email to the manager's approval.
- Reads
- The request, the property record and each contractor's quote.
- Extracts
- The fault, the location, the prices and what each quote leaves out.
- Drafts
- A comparison and a work order, linked to the request.
- Flags
- Anything unclear, such as a quote with no access arrangement, for your manager to check.
No order goes to a contractor until your manager approves it. The AI never instructs a contractor on its own.
Run record: a repair request
- A fault report from a tenant, and two contractor quotes
- The request, the property record and each quote
- A comparison and a draft work order
- One quote leaves out making good
- The facilities manager, to approve
Waiting for the facilities manager's approval
Works with the systems you already use
We build around the systems you already use, such as Procore, Autodesk and Microsoft 365.
For a property team that usually means the shared inbox, the help desk or job log, and the spreadsheet where costs are tracked.
Each connection is agreed with your systems lead before the AI reads anything.
How to start
Three steps. Each one ends with your team's sign-off.
Map
We follow one request from the first email to the paid invoice.
You receive: A written workflow map
See how Map worksConnect
We link the AI to the inboxes and records your systems lead approves.
You receive: An access list and systems diagram
See how Connect worksBuild
We test the workflow on past requests before your team relies on it.
You receive: A working workflow and handover notes
See how Build works
Questions from property and facilities teams
Is this facilities management software?
It works alongside the help desk or job log you run now. The AI drafts the work order and the quote comparison from each request, and your facilities or property manager approves it.
Do our contractors need to change how they send quotes?
No. The AI reads quotes in the formats they arrive in today, so your contractors carry on as they are.
Who approves a work order?
The person who approves it now, usually your facilities or property manager. The AI prepares it, and they decide.
Can it work across many buildings?
Yes. We set it up so each request is linked to its property record, and the history stays with the building.
Where does our data go?
It stays in your own systems. Our security page lists every company that handles data for us.
Contact us to map one property workflow.
Bring one request that went back and forth before anyone could act on it. The map from the review is yours.
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