TradeFlo
Variation orders, priced and signed
Every change on site gets a record and a signature.
A change agreed on site, a variation (change order), often reaches the office late or only as a phone call. We set up one trail from the site instruction to the signed variation.
Who sends what, and where it waits
The client's site representative asks for a change. The foreman agrees it on the spot.
The note sits in a phone, a site diary or daily log, or someone's drafts. The office hears about it later.
The variation is priced after the work is done. The client queries what was agreed.
From site instruction to the office
We follow one change from the instruction on site to the notice the office sends. Each step gets an owner and a place to wait.
Client's representative to Foreman
The instruction, often spoken, on site.
Foreman to Office
A note, a photo or a call, whenever there is time.
Office to Client
A notice and a price, drafted after the work has started.
You receive: A variation trail from instruction to sign-off
One change, from site to signature
The AI picks up the site note, photo or message from a shared Microsoft 365 inbox, or from Procore if you use it. It drafts the notice, prices it from your agreed rates and links both to the site record. Anything it cannot match to a rate goes to your contracts manager with a note.
Variation trail: V-014
Site instruction
Source record: site diary or daily log entry and a photo
Notice drafted
Linked to the instruction
Priced
Built from the instruction and the drawing
Client sign-off
Awaiting signature
- V-014
- Linked
- Sent
- Awaiting signature
What is agreed before we build
Two recent variations, from instruction to payment
Your variation register, or the sheet you use now
Where site records a change today: diary, photos or messages
The rates the draft price is built from
Who signs variations off, and who covers when they are away
Your contracts manager signs it off.
Your contracts manager checks each notice and price against the site record. Nothing goes to the client without that sign-off.
Before you start
Is this variation management software?
Your site team does not need a new app. We start from how site already records a change, such as a diary, a photo or a message, and build the trail from there. We check that before scoping the work.
Does the AI price the change?
It drafts a price from the rates you agree with us. Your contracts manager checks it and can change any line.
What if the instruction was only spoken?
The trail starts from whatever site writes down afterwards. A short message from the foreman is enough to open it.
Can the client see the trail?
Only what your contracts manager sends them. The trail itself stays in your own systems.
Bring one change that reached the office late.
Pick a recent variation that was priced after the work. We will trace it from site to sign-off with your team.
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